This privacy statement provides information about the processing and the protection of your personal data.
Processing operation: EURES
Data Controller: European Labour Authority - Information and EURES Unit
Record link :https://www.ela.europa.eu/en/eures-data-protection-register
This website processes personal information. The European Labour Authority (hereafter 'the Authority') is committed to protect your personal data and to respect your privacy. The Authority collects and further processes personal data pursuant to Regulation (EU) 2018/17251, which is applicable to processing of personal data by European Union institutions and bodies. The information in this Data protection statement is given pursuant to Articles 15-16 of that Regulation. Regulation (EU) 2016/679, the General Data Protection Regulation is applicable for any processing of data by organisations external to the EU institutions and bodies.
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
2. Why and how do we process your personal data?
The purpose of the EURES & You newsletter mailing list is to allow interested users that have not created an account on the EURES portal to subscribe to and receive by e-mail new issues of the newsletter EURES & You.
3. On what legal grounds do we process your personal data?
We process your personal data because:
processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body, and you as the data subject have given consent to the processing of your personal data for one or more specific purposes
This is in accordance with Regulation (EU) 2018/1725 of 23 October 2018, in particular Article 5(1).
4. Which personal data do we collect and further process
The only information stored is the user's e-mail address together with the preferred language version of the newsletter.
5. How long do we keep your personal data?
E-mail addresses remain in the database until a user unsubscribes or is deleted after not having confirmed that they want to remain on the list.
6. How do we protect and safeguard your personal data?
In line with the provisions of Article 6, 44(1) and recital 45 of Regulation (EU) 2019/11492, stipulating that ‘the Authority shall manage the European Coordination Office of EURES’, the EURES European Coordination Office (ECO) of the European network of employment services (EURES) has been transferred to the European Labour Authority.
However, according to Article 6 of Regulation 2019/1149, the Commission will continue to ensure the operation and development of IT infrastructure of the EURES portal and related IT services.
Data are stored in a database located in the Data Centre of the European Commission and access to this data is protected by an authentication mechanism. Only system administrators of the EURES portal can access registered data.
All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
7. Who has access to your personal data and to whom is it disclosed?
Information on registered subscribers is only used to send out newsletters and messages relating directly to the service, its availability and development, and surveys and the like conducted for evaluation purposes. The information will not be disclosed to anybody external to the EURES network.
8. What are your rights and how can you exercise them?
You have specific rights as a 'data subject' under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9. Contact information.
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record link as specified under Heading 10. Where to find more detailed information?) in your request.
How can you verify, modify or delete your information?
A user can unsubscribe at any time and thereby delete all registered information. Users will be asked to confirm before final deletion.
Data may be controlled for correctness and registered users can be asked by e-mail to confirm that they want to remain registered on the mailing list.
9. Contact Information
The Data Controller
The EURES portal is managed by the European Coordination Office for EURES, established within European Labour Authority - Information and EURES Unit' who is the controller within the meaning of Regulation (EU) 2018/1725.
If you would like to exercise your rights under Regulation (EU) 2018/1725 or for any questions, complaints or other requests regarding the data transmitted to and processed on the EURES portal, please contact the controller at the following e-mail address:email@example.com .
The Data Protection Officer (DPO) of the European Labour Authority
You may contact the Data Protection Officer firstname.lastname@example.org with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
The European Data Protection Supervisor (EDPS)
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (email@example.com) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.
For further information see: https://edps.europa.eu/data-protection/our-role-supervisor/complaints.
10. Where to find more detailed information?
The Authority Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Authority , which have been documented and notified to him. You may access the register via the following link: https://www.ela.europa.eu/en/eures-data-protection-register
1 Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001)
2 Regulation (EU) 2019/1149 of the European Parliament and of the Council of 20 June 2019 establishing a European Labour Authority, amending Regulations (EC) No 883/2004, (EU) No 492/2011, and (EU) 2016/589 and repealing Decision (EU) 2016/344 (Text with relevance for the EEA and for Switzerland) OJ L 186, 11.7.2019, p. 21–56